Time is money. And money is wasted when you don’t use your time wisely. That’s something no business professional or entrepreneur wants. But what’s the solution? Many business owners are busily trading time for money while missing out on many of the things they need—and want—to do. Never fear; you can get more time in your day when you learn how to tap into one specific skill: delegation.
Don’t Put Off Till Tomorrow…What Someone Else Can Do Today
Okay, that’s not really how the saying goes, but if tasks can be accomplished today by someone else, that’s one more thing you won’t have to worry about tomorrow. Are there things at the bottom of your to-do list that you’ve been procrastinating? Those are likely the best place to start, mostly because if they’re low on the list, they won’t require too much focus or brainpower. Find someone else who can take care of these items and you’ll get more time for yourself.
Create Systems—That Don’t Involve You
It’s important to have great systems in your business. One of the best benefits of having systems is that you can hand off tasks to someone else. After all, it’s built in! As you create these systems, take yourself out of the equation as much as possible. If you need to be involved, perhaps you can make yourself quality assurance. That means others are doing most of the legwork, and you just ensure it’s all to your standards.
Choose Your Team
In the task of delegating, you need a strong team to which to delegate.
For solopreneurs, that might include outsourcing. Many successful business owners use virtual assistants, bookkeepers, and answering services to manage some of the more menial tasks they need to complete. If you can delegate a portion of your business, try subcontractors. A general contractor, for example, could build a full company with just subcontractors that are brought in as needed.
As your business and team grow, don’t hold on to all of the tasks yourself. Hire competent employees who can take care of the things you can’t. A good way to hire smart is by looking at those systems you have and filling roles based on job duty. If you start with the lower-level employees, you can always promote them to supervisory roles as you expand your team.
Get More Time by Claiming Your Time
“I don’t have time” is one of the most commonly used phrases by entrepreneurs. But when you’re saying that, you’re probably fibbing. At least just a little.
Instead of saying “I don’t have time,” try “I am choosing to use my time for…” It’s important to claim the time you have, which is what allows you to get more time in your day. Saying you don’t have time is disempowering. It takes the decision out of your hands. But by changing your language to proclaim how you are choosing to use your time, you get more power.
Tighten Up Your Schedule
We all have the same 24 hours in each day. Assume that 8 of those are for sleeping, and we’re left with 16 hours to do everything we want to get done. That’s quite a lot of time to accomplish everything on your to-do list—if you’re smart. Let’s say you give yourself 2 hours for meetings, 3 hours to work in your business, 2 hours to work on your business, 2 hours for learning, 1 hour for exercise, 3 hours with family, and 1 hour for yourself. That still leaves you with 2 hours as a catchall for getting ready, commuting, etc.
When you create and stick to a schedule, you’ll likely find that you have more time than you thought. For anything else, delegate.
Plan, Practice, Tweak
With systems, a team, and a schedule in place, start practicing your time management and delegation. See what works for you and what doesn’t. Then tweak your plan. There’s not one perfect way to get more time in your day, but armed with some tools and by learning to delegate, you’ll soon find yourself beating the clock.
Ink & Quill Communications helps home services and professional services companies get more time by taking over marketing. When companies delegate marketing and advertising to us, they free up resources to focus on taking care of new customers. Learn more by scheduling a quick call to see if we’re a fit.